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Palo Alto City Council at odds over budget strategy

Despite disagreements and reservations, Finance Committee forwards spending plan to full council

Palo Alto City Hall. Embarcadero Media file photo

After three marathon meetings and an abrupt change of direction, a City Council committee voted on Tuesday to endorse the proposed budget for fiscal year 2022, even as two of the three members indicated that they will likely vote against it when it comes to the full council on June 21.

In a peculiar proceeding that sets the stage for a philosophical clash next month, the Finance Committee voted 2-1 to recommend approving City Manager Ed Shikada's proposed budget for fiscal year 2022 and to restore most of the service cuts and many of the staffing reductions that Shikada had initially proposed. And in response to last week's direction from the City Council, the Finance Committee also approved a plan to use funds from park impact fees and from the Stanford University Medical Center development agreement to support the rehabilitation of the Roth Building, a city-owned facility on Homer Avenue that is viewed as the future home of the Palo Alto Museum.

But in an ironic twist, both members who voted to support the motion on Tuesday — Chair Alison Cormack and council member Eric Filseth — suggested that they may vote against the spending plan next month, when the full council deliberates it. Vice Mayor Pat Burt dissented after questioning some of the wording in the proposed motion, even though the latest rendition of the budget is largely aligned with his plan to spend more and cut less in the next year than was initially intended.

The split vote largely reflects the council's division over the budget, which includes a $205 million general fund. Three council members — Cormack, Filseth and Greg Tanaka — favor a more conservative approach, which includes using no more than 50% of the city's allocation from American Rescue Plan Act allocation in fiscal year 2022, which begins on July 1, and saving the rest until the following year. They have also resisted calls to invest this year in the Roth Building, citing economic uncertainty and the need for more belt-tightening.

Burt has been more bullish about Palo Alto's economic recovery. Over the three meetings, he has argued that the city should not only reverse many of the cuts in Shikada's proposed budget but restore many of the services that were slashed last year, when the council reacted to a precipitous decline in sales- and hotel-tax revenues by cutting about $40 million from the city budget. Burt also urged his colleagues to use 60% from the city's $13.7 million allocation from the American Rescue Plan in the current year and to rely on other revenue sources, including the city's $35 million fiber fund and its budget stabilization reserve, to bridge the funding gap in the coming year.

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While Burt represents the minority view on the three-member Finance Committee, he has the upper hand on the full council, where his position is largely shared by three of his council colleagues: Mayor Tom DuBois and council members Lydia Kou and Greer Stone.

On May 17, the council voted 4-3 to direct the Finance Committee to cobble together the spending plan for the Roth Building and to tap into a larger share of the federal funds than the committee had initially recommended — an unusual move given that it's usually the committee that guides the council, not the other way around. The council also agreed to withdraw an additional $2.5 million from the budget stabilization reserve, bringing the reserve to about 17% of the city's annual expenses — slightly below the 18.5% target initially proposed by budget staff.

On Tuesday, the committee complied with this direction, even as both Cormack and Filseth made it clear that they don't agree with it. While Burt said he was optimistic about the city's economic recovery and cited examples from past downturns, Filseth pointed to structural problems in the city's budget projections: namely, the fact that expenses are projected to grow much faster than revenues. Given the unsustainable long-term trends, there is a significant risk, Filseth said, that the city will be "raiding the fiber fund and the TOT (transient-occupancy tax) and everything else in sight in order to pay for basic city services."

"How can you vote on a budget where expenses exceed revenues every year out into the future?" Filseth asked, just reluctantly voting to support the budget. "On the other hand, what are we going to change if we reject this whole thing?"

Cormack also favored a more fiscally conservative approach and suggested that it is important for the city to "keep some money set aside."

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"We don't know what will happen and we don't know what we'll want to restore," Cormack said.

Burt agreed that a complete recovery from the economic downturn will take some time but suggested that the city will see a "bump" this year that will be "more than we're anticipating." He also noted that the city still plans to move ahead with a business tax, a proposal that the council was moving ahead with when it was derailed by the COVID-19 pandemic. While the details of the tax proposal remain uncertain, Burt said that if the city's business tax is similar to the one in East Palo Alto, it would net about $30 million in annual revenues.

"Every time we're in a severe downturn, there is an assumption we'll never recover. … My anticipation is that we're going to be recovering," Burt said.

While Burt questioned the wording in the motion crafted by Cormack and Filseth, including its reference to "defunding" proposed improvements to Rinconada Park to help pay for the Roth Building, he expressed support for investing more city funds in the rehabilitation project.

The council's recent about-face on the Roth Building also pleased supporters of the museum project, who have invested about $1.8 million into plans and designs and who have already obtained a building permit and secured a contracting firm to rehabilitate the structure.

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Architect John Northway, who serves on the Palo Alto Museum board of directors, said that if the city doesn't accomplish the rehabilitation of the Roth Building under the current permit, costs will likely escalate and the project will only become more difficult to complete.

"This is the fastest and most economical path toward rehabilitation of that building," Northway said. "It is important to preserve this civic infrastructure treasure for the community."

Rich Green, president of Palo Alto Museum, called the council's vote on May 17 to direct the Finance Committee to identify funding for the Roth Building rehabilitation a "moment of courage in leadership."

"The building is shovel ready. It's in serious need of attention. It's a one-time expense — one year and done," Green said. "We can have the doors open in the summer (of) 2022."

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Gennady Sheyner
 
Gennady Sheyner covers the City Hall beat in Palo Alto as well as regional politics, with a special focus on housing and transportation. Before joining the Palo Alto Weekly/PaloAltoOnline.com in 2008, he covered breaking news and local politics for the Waterbury Republican-American, a daily newspaper in Connecticut. Read more >>

Follow on Twitter @paloaltoweekly, Facebook and on Instagram @paloaltoonline for breaking news, local events, photos, videos and more.

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Palo Alto City Council at odds over budget strategy

Despite disagreements and reservations, Finance Committee forwards spending plan to full council

After three marathon meetings and an abrupt change of direction, a City Council committee voted on Tuesday to endorse the proposed budget for fiscal year 2022, even as two of the three members indicated that they will likely vote against it when it comes to the full council on June 21.

In a peculiar proceeding that sets the stage for a philosophical clash next month, the Finance Committee voted 2-1 to recommend approving City Manager Ed Shikada's proposed budget for fiscal year 2022 and to restore most of the service cuts and many of the staffing reductions that Shikada had initially proposed. And in response to last week's direction from the City Council, the Finance Committee also approved a plan to use funds from park impact fees and from the Stanford University Medical Center development agreement to support the rehabilitation of the Roth Building, a city-owned facility on Homer Avenue that is viewed as the future home of the Palo Alto Museum.

But in an ironic twist, both members who voted to support the motion on Tuesday — Chair Alison Cormack and council member Eric Filseth — suggested that they may vote against the spending plan next month, when the full council deliberates it. Vice Mayor Pat Burt dissented after questioning some of the wording in the proposed motion, even though the latest rendition of the budget is largely aligned with his plan to spend more and cut less in the next year than was initially intended.

The split vote largely reflects the council's division over the budget, which includes a $205 million general fund. Three council members — Cormack, Filseth and Greg Tanaka — favor a more conservative approach, which includes using no more than 50% of the city's allocation from American Rescue Plan Act allocation in fiscal year 2022, which begins on July 1, and saving the rest until the following year. They have also resisted calls to invest this year in the Roth Building, citing economic uncertainty and the need for more belt-tightening.

Burt has been more bullish about Palo Alto's economic recovery. Over the three meetings, he has argued that the city should not only reverse many of the cuts in Shikada's proposed budget but restore many of the services that were slashed last year, when the council reacted to a precipitous decline in sales- and hotel-tax revenues by cutting about $40 million from the city budget. Burt also urged his colleagues to use 60% from the city's $13.7 million allocation from the American Rescue Plan in the current year and to rely on other revenue sources, including the city's $35 million fiber fund and its budget stabilization reserve, to bridge the funding gap in the coming year.

While Burt represents the minority view on the three-member Finance Committee, he has the upper hand on the full council, where his position is largely shared by three of his council colleagues: Mayor Tom DuBois and council members Lydia Kou and Greer Stone.

On May 17, the council voted 4-3 to direct the Finance Committee to cobble together the spending plan for the Roth Building and to tap into a larger share of the federal funds than the committee had initially recommended — an unusual move given that it's usually the committee that guides the council, not the other way around. The council also agreed to withdraw an additional $2.5 million from the budget stabilization reserve, bringing the reserve to about 17% of the city's annual expenses — slightly below the 18.5% target initially proposed by budget staff.

On Tuesday, the committee complied with this direction, even as both Cormack and Filseth made it clear that they don't agree with it. While Burt said he was optimistic about the city's economic recovery and cited examples from past downturns, Filseth pointed to structural problems in the city's budget projections: namely, the fact that expenses are projected to grow much faster than revenues. Given the unsustainable long-term trends, there is a significant risk, Filseth said, that the city will be "raiding the fiber fund and the TOT (transient-occupancy tax) and everything else in sight in order to pay for basic city services."

"How can you vote on a budget where expenses exceed revenues every year out into the future?" Filseth asked, just reluctantly voting to support the budget. "On the other hand, what are we going to change if we reject this whole thing?"

Cormack also favored a more fiscally conservative approach and suggested that it is important for the city to "keep some money set aside."

"We don't know what will happen and we don't know what we'll want to restore," Cormack said.

Burt agreed that a complete recovery from the economic downturn will take some time but suggested that the city will see a "bump" this year that will be "more than we're anticipating." He also noted that the city still plans to move ahead with a business tax, a proposal that the council was moving ahead with when it was derailed by the COVID-19 pandemic. While the details of the tax proposal remain uncertain, Burt said that if the city's business tax is similar to the one in East Palo Alto, it would net about $30 million in annual revenues.

"Every time we're in a severe downturn, there is an assumption we'll never recover. … My anticipation is that we're going to be recovering," Burt said.

While Burt questioned the wording in the motion crafted by Cormack and Filseth, including its reference to "defunding" proposed improvements to Rinconada Park to help pay for the Roth Building, he expressed support for investing more city funds in the rehabilitation project.

The council's recent about-face on the Roth Building also pleased supporters of the museum project, who have invested about $1.8 million into plans and designs and who have already obtained a building permit and secured a contracting firm to rehabilitate the structure.

Architect John Northway, who serves on the Palo Alto Museum board of directors, said that if the city doesn't accomplish the rehabilitation of the Roth Building under the current permit, costs will likely escalate and the project will only become more difficult to complete.

"This is the fastest and most economical path toward rehabilitation of that building," Northway said. "It is important to preserve this civic infrastructure treasure for the community."

Rich Green, president of Palo Alto Museum, called the council's vote on May 17 to direct the Finance Committee to identify funding for the Roth Building rehabilitation a "moment of courage in leadership."

"The building is shovel ready. It's in serious need of attention. It's a one-time expense — one year and done," Green said. "We can have the doors open in the summer (of) 2022."

Comments

Laura Bajuk
Registered user
Midtown
on May 27, 2021 at 10:29 am
Laura Bajuk, Midtown
Registered user
on May 27, 2021 at 10:29 am

Gennady, one small correction to "supporters of the museum project, who have raised about $1.8 million for plans and designs:"

We've actually raised and SPENT that $1.8M on plans, city fees, etc. - i.e. everything it takes to get to the point that you can get a contract for construction.

Beyond that amount, funds for the Roth rehab collected/pledge to date are close to $7 (seven) million.

We've also raised addl. funds focused on creating the Museum to turn the restored Roth into a world-class community museum that explores all our stories over time.

Thank you, Laura Bajuk, ED, Palo Alto Museum


Eric Filseth
Registered user
Downtown North
on May 27, 2021 at 11:07 am
Eric Filseth, Downtown North
Registered user
on May 27, 2021 at 11:07 am

Here’s the Staff presentation from May 25. The key slide is 8.

Web Link

Note that each future cut (green line at bottom) assumes the previous year’s cuts were made. Also note these are ongoing (per-year) cuts, not one-time cuts. If new ongoing revenues of these magnitudes can be found, these cuts will not be needed.


Consider Your Options.
Registered user
Another Palo Alto neighborhood
on May 27, 2021 at 11:21 am
Consider Your Options. , Another Palo Alto neighborhood
Registered user
on May 27, 2021 at 11:21 am

I have been watching Finance Committee for decades. Long experience monitoring the city navigate economic booms and busts indicates that now is the time to use money the feds gave cities to fuel recovery, not to hold on to most of it for a year. It is intended to fill revenue gaps created by the pandemic and to provide a boost to jobs creation and economic recovery.

To be clear, the plan is to spend 60% of the fed Rescue Plan money, holding 40% in reserve. Further, the city is maintaining its existing emergency reserves at a very sustainable level.

We need a strategic approach to the budget, not just singular focus on cost cutting.


Eric Filseth
Registered user
Downtown North
on May 27, 2021 at 11:24 am
Eric Filseth, Downtown North
Registered user
on May 27, 2021 at 11:24 am

A strategic approach would start with Slide 8.


rsmithjr
Registered user
Duveneck/St. Francis
on May 27, 2021 at 11:44 am
rsmithjr, Duveneck/St. Francis
Registered user
on May 27, 2021 at 11:44 am

The federal stimulus was meant to be used for short-term issues not for padding our already reasonable reserve.

Actually, had I been writing the bill, affluent communities like Palo Alto would not have been eligible. Sorry if this annoys you.


Gennady Sheyner
Registered user
Palo Alto Weekly staff writer
on May 27, 2021 at 11:50 am
Gennady Sheyner, Palo Alto Weekly staff writer
Registered user
on May 27, 2021 at 11:50 am

Thank you, @Laura. I appreciate the clarification and have updated the story accordingly.


Consider Your Options.
Registered user
Another Palo Alto neighborhood
on May 27, 2021 at 12:59 pm
Consider Your Options. , Another Palo Alto neighborhood
Registered user
on May 27, 2021 at 12:59 pm

Council Member Filseth, while generally I have appreciated your conservative approach to budgeting, this year is one in which we should be careful about excessive additional cost cutting (that is, on top of the dramatic cuts, albeit necessary cuts, that were made going into the pandemic).

The numbers on page 8 are based on what I view as an extremely conservative revenue forecast. I understand that this particular staff team is relatively new and understandably nervous, but having watched budget cycles with big economic swings, I think that the budget, as it stands, is an appropriate balance.

I would support a business license tax commensurate with those nearby cities have, not SF. If you are looking for revenues, that would help. It's time local big businesses paid their fair share toward the grand costs of mitigating the local impacts they generate.


Online Name
Registered user
Embarcadero Oaks/Leland
on May 27, 2021 at 1:23 pm
Online Name, Embarcadero Oaks/Leland
Registered user
on May 27, 2021 at 1:23 pm

Yes, where's the business tax in the budget? Where are the moves to get rid of bloated, expensive and in some cases non-performing or poorly performing staffers? Where are the moves to delay or table the really big-ticket capital expenditures when you're diddling around with $53K for libraries?


Samuel L
Registered user
Duveneck/St. Francis
on May 27, 2021 at 4:43 pm
Samuel L, Duveneck/St. Francis
Registered user
on May 27, 2021 at 4:43 pm

It would be interesting to look back at the past 10+ years and see how many projects that were deemed "crucial", "vital", or "needed" have been passed over due to a lack of funds and never brought back. It always amuses me how there always seem to be some pet projects that absolutely have to be completed ASAP. The Roth Building has been sitting there for 20 years yet the architect says we need to "preserve this civic infrastructure treasure for the community." Building costs have been skyrocketing, especially lumber. Yet, he also believes that building now is the "most economical path" Is he getting paid on a percentage of cost basis?

What is the harm in not spending more than what is taken in? What is the need to propose a budget where you must take money from other funds in order to make it work?


Jeremy Erman
Registered user
Midtown
on May 27, 2021 at 11:28 pm
Jeremy Erman, Midtown
Registered user
on May 27, 2021 at 11:28 pm

The Council can't put a business tax into the budget by itself; the tax has to be passed by the voters first. They also can't change the salaries of City employees without negotiating with the employees or, in most cases, their unions; the City can't unilaterally change existing labor contracts.

The budget still assumes $1.6 million in concessions from unions, mainly by agreeing to forego a pay raise in the next Fiscal Year. But no agreement has been reached yet. It's especially concerning since last year the City couldn't reach an agreement with SEIU, the main non-public-safety union. Also, the Managers and Professionals Group, as well as the City Manager, agreed to a 10% "paycut" last year, but have not indicated they will do the same this year.


Resident 1-Adobe Meadows
Registered user
Adobe-Meadow
on May 31, 2021 at 10:47 pm
Resident 1-Adobe Meadows, Adobe-Meadow
Registered user
on May 31, 2021 at 10:47 pm

Mitchell Park has a highly successful central location that provides food. The Roth Building could also have a small restaurant, as well as a gift store and "travel information' center with maps, what is happening in the city and area, and other tourist information of local goings on. It can be an income generating location - small scale - but not a drain on the the city budgets. It is in an ideal location in a park. Yes a museum - but like all museums these days there is a special interest shop and food - small scale.


Carol Scott
Registered user
Evergreen Park
on Jun 1, 2021 at 1:55 pm
Carol Scott, Evergreen Park
Registered user
on Jun 1, 2021 at 1:55 pm

Palo Alto has built its business model on becoming an urban center with lots of commercial office buildings that do not, in themselves, generate much in the way of revenue for the City. The revenue generation to date has come from what those office buildings attract -- lots of commuter employees who come to the city (along with their cars for the most part) and purchase meals at restaurants and lots of visitors from out of town that need to stay in hotels. We have not built out model around a diverse set of services that cater to local residents. Just compare the 'vibrancy' -- to use a well-worn phrase -- of downtown Los Altos, Menlo Park, Burlingame, Redwood City, etc. We cater to large businesses almost exclusively, and when they are not generating employee and traveler visitors, we have nothing to fall back on. It is past time to ask those large commercial businesses -- and commercial property owners -- to pay their fair share. These funds can be used to restore some of the balance that used to exist in Palo Alto. Instead, we are the only city not to have a business tax, we provide almost free parking in commercial locations, and have spent an undisclosed amount of money in Uplift Local to prop up high rental rates for the property owners. We need to invest in a more diverse economic base. If other cities next door to us can do it, surely Palo Alto can figure this out.


Online Name
Registered user
Embarcadero Oaks/Leland
on Jun 1, 2021 at 2:34 pm
Online Name, Embarcadero Oaks/Leland
Registered user
on Jun 1, 2021 at 2:34 pm

@Carol Scott, I agree with you except for your statement that "The revenue generation to date has come from what those office buildings attract -- lots of commuter employees who come to the city (along with their cars for the most part) and purchase meals at restaurants and lots of visitors from out of town that need to stay in hotels."

Not so for restaurant sales tax since many businesses had company cafeterias that deprived restaurants of any income from the commuters who overrun us. Years back I booked 1PM reservations at St. Michael's Alley to avoid "the business rush" and the waitress laughed at that statement, explaining lunch business had been horrible ever since Palantir opened its cafeterias. I've heard the same thing at other restaurants.

For decades Mountain View restaurants have bbegged Google to at least let them cook some meals because all the Google cafeterias have killed their business.

High time for the City to remember that we the taxpayers are suffering from their misguided policies re offices that kill off resident-serving businesses AND deprive the city of sales tax revenue like is being proposed re the Town & Country conversion to medical offices. ENOUGH ALREADY.


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